Information regarding the processing of the personal data of the coordinating teachers within the Ecoterrian School Campaign

 

The associated operators of personal data within the Școala Ecoterrienilor Campaign are the Campaign Organizers, ECOTIC Association, with headquarters in Bucharest, Turturelelor str., no. 48, sector 3 and correspondence headquarters in Splaiul Unirii no. 86, et 4, sector 4, telephone 031 805 57 43, e-mail address office@ecotic.ro, and ECOTIC BAT SRL, with registered office and correspondence headquarters in Bucharest, Splaiul Unirii no. 86, floor 4, Room 6, Sector 4, telephone 031 805 57 43, e-mail address office@ecotic.ro. For both Organizers, the email address of the data protection officer is dpo@ecotic.ro.

By going through REGULATION and the related documentation, including those presented on the Platform and/or on the www.ecotic.ro website, as well as by expressing their free will to participate in the Campaign, the Participating teachers and coordinators understand the processing conditions and do not object to their personal data obtained by the Organizers according to the Campaign Regulations and Campaign documentation to be processed by them for the following purposes:

  • organization and conduct of the Campaign;
  • the public presentation, popularization and promotion of the Campaign, with the limitation of the images presented to images that do not allow the direct identification of any natural person;
  • making statistical reports, with the anonymization and/or aggregation of data.

We process the mentioned personal data for the fulfillment of the Regulation, with contractual value, or, as the case may be, in accordance with your consent expressed according to the consent form, exclusively for the purpose of running and popularizing the Campaign and identifying the winners of the Campaign. We may process your data in the legitimate interest of promoting and presenting the Campaign, but we will limit to the maximum the data that could identify any of the participants. We will not use your data for any subsequent offer or campaign.

The operators authorize SC TRUST VISION SRL, with registered office in Bucharest, Str. Berzei, No. 9, Corp C, Apartment 11, Sector 1, and work and correspondence point in Bd Bucurestii Noi, No. 30, Sector 1, Unique Registration Code RO14864023, No. Reg. Com. J40/8697/2002, and on DBest Qualitative Services SRL, with headquarters in the Municipality of Constanta, Str. Brazdei, No. 15b, Cam. 2, Constanta, Jud. Constanta, registered at the Trade Registry Office under no. J13/1456/2021, Unique Registration Code/Tax Code: 44198652, for the processing of personal data, consisting, as the case may be, of name, surname, locality, educational unit, telephone, address (limited to the school address), email , static and/or dynamic images, limited to general and/or blurred images to eliminate the possibility of individual identification, in order to implement the Project according to the Regulation. The organizers concluded with each a Processing Agreement within the meaning of art. 28 GDPR, using the Standard Contractual Clauses adopted by the European Commission by Decision 915/2021.

As representatives of Ecotic and ECOTIC BAT, Trust Vision SRL and DBest Qualitative Services SRL will manage databases that may include the personal data mentioned above. These data are collected and processed for the running and monitoring of the Project only according to the purposes defined by the Organizers as operators. Trust Vision SRL and DBest Qualitative Services SRL do not collect, store or process in any other way the data obtained during the Campaign for any purpose other than those set by the Organizer and explained in the Regulation.

The personal data collected by completing the online registration forms are stored in electronic format and will be sent to the Organizers, without being stored in the application or in any other way by Trust Vision SRL or DBest Qualitative Services SRL after the end of the Campaign period /Project, as mentioned in the Regulation. The computers on which the data are stored are protected with a password and an anti-virus system.

At the end of the campaign period, Trust Vision will ensure the deletion or destruction of all erasable data and electronic media (e.g. notebooks and laptops, hard drives, CDs, DVDs, memory sticks USBs, tapes, disks, memory cards, etc.) after the conclusion of the processing services agreed by the contract/ for which it was authorized.

We do not apply any automated decision-making processes, including profiling, in the processing of your data.

Processing by the Organizers is carried out only within the EU/EEA. If information about the Campaign is posted on social media networks, their rules apply, as independent data controllers. However, please note that the Organizers will not post names of individuals, contact details of individuals, and images will meet the conditions imposed, under penalty of de-pointing or disqualification, for providing images, ie: limited photos and/or video recordings when illustrating the running of the Campaign, respecting the rule not to see the figures of minors or other adults and/or in general only by using images/recordings that do not allow the unique identification of any person. Otherwise, the Organizers reserve the right to blur/delete the respective pictures and remove them from the Campaign as a way to protect the rights of the data subjects regarding this data.

The personal data collected in the Campaign will be kept until July 1, 2025, after which they will be destroyed electronically (data deletion), if in the meantime you do not give your express consent through a form sent by the Organizers for your data to be retained for communication future related to the Ecoterrian School (announcement regarding the launch of the project, announcement regarding the possibility of registering in the competition, etc.) and other projects of interest (afforestation, Gala Awards for a Clean Environment).

The personal data processed in connection with the collection of the collected waste (name, surname, educational unit represented) are kept for a period of 5 years from the reception of the collection order, in order to resolve the request for the collection of WEEE and DBA, as well as for the purpose of proving its implementation after its completion, since the environmental authorities check the manner in which electrical and electronic equipment waste is collected, according to the legislation in force (for example, Order 578/2006), and ECOTIC is obliged to present evidence regarding the source and traceability of collected waste.

You have the right to request from us, in relation to your personal data, access to it, its rectification or deletion or restriction of processing or the right to object to processing, as well as the right to data portability. You also have the right to withdraw your consent to the processing of your personal data at any time. Unfortunately, in such a case you will no longer be able to participate in the Project, given that we would not be able to identify you and contact you to carry out the activities within the Project. You can exercise any of these rights by contacting the person responsible for data protection within ECOTIC and ECOTIC BAT at dpo@ecotic.ro. If you consider that the legislation in force regarding the protection of personal data is not respected in this processing, you have the right to file a complaint with the National Authority for the Supervision of Personal Data Processing (www.dataprotection.ro).

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